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Categories: Book printing >> Support Center
The Working Method to Copy-editing for Book Printing Jobs
Origin:Image Printing  Data: 4/5/2011  Keywords: book printing jobs,Working Method, Copy-editing

Individuals differ in their approach to copy-editing for book printing jobs. A common method involves the editor quickly looking through the manuscript to gain a measure of the author and the book. Ideally, decisions regarding the handling of stylistic points (for example spelling, hyphenation, capitalization, terminology) are taken at the outset. A style sheet is developed to aid consistency and memory, and helps the proofreading, which will be done by a separate freelancer. To a varying extent, house style editing and substantive editing conflict, in that concentration on one may lead to neglect of the other. Good editors may go through the copy several times at different speeds, focusing attention at various levels, moving back and forth during each examination. Editors may work on hard copy or on screen (using software tools), or both.

Skilled on-screen copy-editors, making good use of their tools such as find and replace and macros, can work quickly and efficiently; and if they are able to present the typesetter with fully corrected and coded files that can be simply passed through the typesetting system and run out as pages, there can be genuine savings in the schedule. Publishers may provide macros to editors that will help incorporate basic elements of house style. During each examination editors make alterations on matters they believe to be right and defensible, but even so authors may disagree. Queries to the author are marked on the copy in the electronic file using track changes, listed separately or scanned to make a portable document format (PDF) file. Those that affect the design or production of the book are addressed to the design or production department.

If the author is contacted by telephone, email or in writing, editors need to be particularly tactful, explaining the kind of editing that has been done raising matters needing assistance, and reaching agreement on matters of concern. It is vital that the edited copy is returned to the author for checking. This reduces costly and time-consuming changes at proof stage. Sometimes a meeting is held with the author. By adopting the viewpoint, and suggesting solutions, the editor sets out to persuade the author to make necessary changes. If the text has been edited on-screen, the edited copy forms an early proof.

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Besides an excellent command of language, copy editors need broad general knowledge for spotting factual errors; good critical thinking skills in order to recognize inconsistencies or vagaries; interpersonal skills for dealing with writers, other editors and designers; attention to detail; and a sense of style. Also, they must establish priorities and balance a desire for perfection with the necessity to follow deadlines. Many copy editors have a college degree, often in journalism, the language the text is written in, or communications. In the United States, copy editing is often taught as a college journalism course, though its name varies. The courses often include news design and pagination. In the United States, The Dow Jones Newspaper Fund sponsors internships that include two weeks of training. Also, the American Press Institute, the Poynter Institute, the University of North Carolina at Chapel Hill, UC San Diego Extension and conferences of the American Copy Editors Society offer mid-career training for newspaper copy editors and news editors in book printing companies.

Most U.S. newspapers and publishers give copy-editing job candidates an editing test or a tryout. These vary widely and can include general items such as acronyms, current events, math, punctuation, and skills such as the use of Associated Press style, headline writing, infographics editing, and journalism ethics. In both the U.S. and the U.K., there are no official bodies offering a single recognized qualification. In the U.K., several companies provide a range of courses unofficially recognised within the industry. Training may be on the job or through publishing courses, privately run seminars, and correspondence courses of the Society for Editors and Proofreaders. The National Council for the Training of Journalists also has a qualification for subeditors.

 
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